Rota Coordinator

Location: Milton Keynes 

Proposed start date: ASAP

Duration: Expected to last 4 months with a possibly extension   

Sector: Healthcare 

Base: Healthcare based

Pay Rates: 

£14.20 - £16.25 paye inclusive of holiday pay per hour

£17.50 - £19.90 umbrella per hour

All of the rates are depending on skill and experience 

Band:5
Working Days and Hours: 30 hours a week, Monday to Friday, 8am to 2pm 

Job Summary

Role entails to develop close working relationships with clinicians, the divisional management team and 
 medical staffing to give assurance that all forms of leave, rota’s and agency and locum utilisation are appropriately managed and are cost effective. To ensure that processes and control procedures are effectively embedded and are in accordance with associated Trust policies, enabling key activity targets to be achieved and support the reduction in locum and agency medical staffing spend. To undertake robust validation of the patient tracking list to assist with the achievement of the Referral To Treatment target.

Duties 

• Ensure as far as practicable, appropriate medical cover to all aspects of the Division’s  services at all times.
• To have an understanding of substantive medical staff posts within the Division and the Division’s service needs.
• To have an understanding of the European Working Time Directive (EWTD).
• To help update policies/procedures for annual and study leave based upon service needs, and procedures for sickness reporting. Ensure that all medical staff within the Division is aware of these policies/procedures.
• Co-ordinate and approve annual/ study leave/ leave of absence for all medical staff in the Division. 
• Input all leave of absence of medical staff on database, ensuring accurate records are maintained.
• Liaise with the Training Department regarding medical staff’s study leave requests. 
• To support the monitoring/compliance of all medical staff sickness absences within the Division
• Ensure the Educational Supervisors are notified of any sick leave for junior and middle grade doctors to enable them to have their ‘Return to Work’ interviews.
• Prepare detailed medical staff cover plans for ward areas.
• Allocate concise duties to medical staff, taking into account any specific training needs of the doctors in post, and the complexities of EWTD.
• Identify service gaps and plan/initiate the acquisition of any locum doctors required in a timely fashion in order to meet service needs. 
• Compile/produce duty rotas for all levels of medical staff ensuring adequate levels are maintained.   Distribute duty rotas in timely manner to facilitate service requirements.
• Provide cross cover and support to the other Medical Staff Co-ordinators

Qualifications, Skills and Experience

• GCSE level or equivalent in English
• Proven competence in MS Word / Excel / Outlook with excellent typing/keyboarding skills
• Experience of working in NHS
• Experience of working in a busy environment
• Awareness and understanding of NHS issues
• Experience of working in multidisciplinary environment
• Administrative background
• Liaise with all medical staff and management
• Problem solving
• Propose and deliver necessary changes in processes and procedures
• Produce reports
• Excellent communication skills
• Excellent time management sills
• Excellent time management skills
• Ability to plan, organise and prioritise capability/capacity to respond to deadlines as well as constantly changing situations

Questions

Do you have previous experience working as a Rota Coordinator within the NHS or Healthcare?

Do you have experience working as a Rota Coordinator?

Do you have experience of working in multidisciplinary environment?

Do you have ability to plan, organise and prioritise capability/capacity to respond to deadlines as well as constantly changing situations?

Do you meet the criteria above and available to start immediately?