Assistant Project Manager 

Location: Norwich

Job Type: Temporary

Duration of booking: Temporary role with no end date given at this stage

Proposed start date: ASAP

Sector: Healthcare

Working environment: Hospital, office and home 

Remote Working: Hybrid but must be able to travel to site, this is to be discussed with the client

Band: 5

Pay Rates:

£12.50-£15.50 paye per hour

£14.00-£17.00 paye inclusive of holiday pay per hour

£15.50-£18.50 umbrella per hour

Depending on skill and experience

Working Days and Hours: Monday to Friday: 9.00 – 17.00

Job Summary:

• Provide high quality project service, initiative and administrative support to the Transformation & Efficiency Office.
• The post holder will undertake reporting and analysis of information to support delivery
• The post holder is a key member of the team whose overarching goal is to enable, promote and support the effective delivery of a portfolio of projects, services and initiatives
• The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role however there is a requirement to carry out any other duties as may reasonably be required by their line manager
• The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Transformation & Efficiency Office

Duties:

• The prime responsibilities will be to initiate, lead and co-ordinate and monitor project activities and tasks as required for the Transformation & Efficiency Office
• The post holder will be required to oversee and effectively co-ordinate project(s) and be responsible for assisting in the development of new working practices by leading and facilitating workshops, documenting and refining business processes, developing procedures, testing and training materials, facilitating testing and delivering training and support
• Produce highlight reports and other key project documentation as required by the project
• The post holder will be required to collate and compare a range of information about services and systems including use of benchmarking and reviewing of initiatives to ensure the most up to date and modern solutions which will then meet all the service users requirements which may be wide and varied across the Trust
• Ensure that the project team/board are organised and informed of project progress through regular work stream reporting and communication
• Establish and maintain the project(s) documentation library(s). Ensure that all core project logs are kept up to date
• Produce and maintain core project documentation, to include: project risk, issues, exception and lessons learnt logs in line with PRINCE methodology
• Produce and maintain project plans and other project documentation *under the direction of the Project Manager.
• Contribute to the successful delivery of complex project work streams to planned timescales, defined standards and quality expectations.
• Ensure that all project documentation is completed to the standards set out by the Transformation & Efficiency Office and Programme/Projects Manager
• Liaise with internal teams and external Suppliers to ensure that work is neither overlooked nor duplicated and to resolve issues
• Monitor and evaluate the impact of service changes on working practices and patient care which includes consideration of a range of facts and information and assesses the impact on the wider system. The post holder will also be required to generate and support the development of initiatives to ensure the best outcome for the wider system. For example changes initiated within the Health Records Service will then impact any other service who accesses patient records which in some cases be every department in the Trust
• The post holder will regularly participate in system testing and training
• Deputise for the Programme/Project Manager as and when required
• The post holder will be required to maintain constructive relationships and communication including fact finding with a broad range of internal and external stakeholders which includes internal and external partners such as other hospitals and care providers such as community and charitable Trusts

Qualifications, Skills and Experience 

• Educated to Degree level or above (or relevant experience)
• Previous project management experience
• Experience of administrative procedures, project management or information analysis
• Knowledge of procurement processes or equivalent level or experience of working at a similar level in specialist area
• Good knowledge of project principles
• Experience in a project support officer in a similar position
• Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/written communication skills
• Proven track record of collaborative/partnership working with Senior Professionals and Senior Managers/external organisations
• Problem solving skills and ability to respond to sudden unexpected demands
• Skills for supporting project management
• Skills for managing aspects of projects ensuring they meet financial targets
• Skills for manipulating information. Standard keyboard skills, use of a range of software
• Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales